Flight tickets
Record ticket or booking references, passenger/customer details, fare values, service charges and applicable taxes.
All products
TRAVEL INDUSTRY ACCOUNTING
Travel accounting, designed around the way agencies work.
Bring travel-service invoicing, customer collections, supplier costs, vouchers, reconciliations and financial reporting into one structured accounting workflow.
Double-entry accounting
Travel-specific workflows
Management reporting
ACCOUNTING WORKFLOWFrom invoice to ledger
FINANCIAL VISIBILITYReports for better decisions
BUILT FOR TRAVEL OPERATIONS
Flight tickets·Hotels·Visas·Transfers·Insurance·Finance
ONE ACCOUNTING WORKSPACE
Every travel transaction has a financial story. Keep it connected.
Travel agencies work across multiple service types, suppliers, customer accounts, payment channels and settlement cycles. When these activities are tracked in separate files, it becomes harder to see what has been invoiced, what remains unpaid and how each transaction affects the books.
Travel Accounts Software is designed to organise these activities around accounting records: create invoices for travel services, follow customer collections, record payments and journals, reconcile BSP and bank activity, and review financial performance through reports.
Available modules and integrations should be confirmed against the selected plan and your business requirements.
ACCOUNT STRUCTURE01 / ACCOUNTING FOUNDATION
Manage your Chart of Accounts
Build an organised account structure that reflects how your travel business records assets, liabilities, equity, revenue and expenses. A well-maintained chart of accounts helps transactions post consistently and makes financial reports easier to understand.
- Organised account groups — structure ledger accounts under relevant accounting heads.
- Travel-business account mapping — separate relevant sales, service costs, supplier balances, customer balances, bank and cash accounts.
- Consistent transaction posting — use the right ledger accounts when recording invoices, receipts, payments and journals.
- Report-ready records — maintain a dependable structure for ledgers and financial statements.
TRAVEL SALES02 / SALES & INVOICING
Invoice the travel services you actually sell.
Create customer invoices with service-level details so your team can understand what was sold, which booking it relates to and what the customer needs to pay. The invoice workflow is structured around common travel agency services.
Hotel bookings
Capture hotel or reservation details, stay information, customer charges and related supplier costs.
Visa services
Record visa service charges, application references and the amounts billed to the customer.
Transfers
Invoice airport transfers and other ground transport services with trip references and agreed charges.
Travel insurance
Record insurance-related sales, policy references and the customer amounts billed for the service.
Additional services
Keep room for other travel products and service charges your agency provides.
RECEIVABLES03 / CUSTOMER COLLECTIONS
Stay on top of invoice payment follow-ups.
Give the accounts team a clearer view of open invoices and the next collection action. Payment follow-up helps reduce forgotten balances and supports more consistent communication with customers and corporate clients.
- Outstanding invoice review — identify invoices with unpaid or partially paid balances.
- Due-date and ageing checks — prioritise follow-ups based on how long balances have remained open.
- Follow-up notes — record contact attempts, customer feedback and agreed next steps where supported.
- Collection visibility — compare invoiced amounts with receipts and remaining balances.
ADJUSTMENTS04 / INVOICE ADJUSTMENTS
Handle credit notes with a clear audit trail.
When an invoice needs to be reduced or corrected, a credit note provides a traceable adjustment linked to the original sale. This is important for travel changes, cancellations, pricing corrections and agreed customer refunds.
- Reference the original invoice — make it easier to trace the adjustment back to the original transaction.
- Explain the adjustment — record the reason, affected service and amount being credited.
- Update customer balances — reflect the credit against the customer's outstanding amount as appropriate.
- Review tax impact — support the accounting and VAT review required for the relevant credit note.
Credit-note posting, VAT reversal and refund workflows should be confirmed as part of the implementation scope.
DOUBLE-ENTRY TRANSACTION CONTROL
Four voucher types. One consistent accounting discipline.
Record common accounting movements through purpose-specific vouchers, with debit and credit entries designed to keep each posted transaction balanced.
Receipt Voucher
Record money received from customers and other sources. Use it to document collections, identify the receiving cash or bank account and allocate receipts to relevant customer balances.
- Customer and receipt references
- Cash/bank receiving account
- Invoice allocation and balance review
Payment Voucher
Record payments made to suppliers, service providers, employees or other payees. Maintain the payment reference and the account or expense against which the amount is posted.
- Payee and payment details
- Cash/bank paying account
- Supplier invoice or expense reference
Journal Voucher
Record accounting adjustments that are not routine cash receipts or payments, such as accruals, corrections, allocations and approved period-end entries.
- Multiple debit and credit lines
- Narration and supporting reference
- Balanced journal review
Contra Voucher
Record transfers between cash and bank accounts, or between relevant cash/bank ledgers, while retaining a clear reference for the movement.
- Transfer-from and transfer-to accounts
- Transfer date and reference
- Clear record of both sides of the movement
Double-entry accounting principle
Each posted voucher should balance total debits and credits. Proper account mapping and posting controls help maintain reliable ledger balances and financial statements.
BSP CONTROL05 / AIRLINE SETTLEMENT
Make BSP reconciliation easier to review.
For agencies working with the Billing and Settlement Plan (BSP), reconciliation is an important control for comparing ticketing records and settlement statements. The goal is to identify differences before they become difficult to explain at period end.
- Compare ticketing activity — review recorded sales against the relevant BSP statement or report.
- Review settlement amounts — compare expected amounts, adjustments, commissions and payable totals where applicable.
- Identify differences — flag missing records, value mismatches, cancellations or adjustment items for investigation.
- Keep references traceable — preserve ticket, period and statement references to support follow-up.
Automated BSP file import and matching depend on the file format and product integration available for your setup.
CASH & BANK06 / CASH MANAGEMENT
Compare your books with bank activity.
Bank reconciliation helps the accounts team compare recorded cash and bank transactions with bank statements. Reviewing the differences regularly can help surface unrecorded bank charges, timing differences, duplicate entries and missing transactions.
- Statement-to-ledger review — compare transactions by date, amount and reference.
- Unmatched item follow-up — identify deposits, transfers, charges or payments that need investigation.
- Reconciliation status — distinguish reviewed items from transactions that still need attention.
- Period-end confidence — keep a clearer record of how the book balance relates to the bank statement.
REPORTS & MANAGEMENT VISIBILITY
From individual transactions to the bigger picture.
Review daily activity, investigate balances and prepare financial summaries through a structured set of reports.
Reports that connect the detailsTransactions · Reconciliation · Financial position
Ledger reports
Review account-wise transactions, opening balances, debit and credit movements, and closing balances for a selected period.
Sales reports
Review invoices and sales by period, customer, service type or other available transaction dimensions to understand sales activity.
Purchase and supplier reports
Review supplier invoices, costs, payments and outstanding payables to understand purchasing and settlement obligations.
BSP reports
Review ticketing and settlement information, reconciliation status and identified differences where BSP data is configured.
Expense reports
Analyse recorded expenses by account, date, category or other available dimensions to support cost control.
Staff sales reports
Review sales activity attributed to staff members where transactions record salesperson or staff ownership.
Trial balance
Summarise ledger balances as debit and credit totals to help review the books and investigate imbalances.
Balance sheet
Review assets, liabilities and equity as at a selected date to understand the business's financial position.
Profit & loss statement
Compare income and expenses over a selected period to review operating results and profitability.
Other operational and financial reports
Depending on configuration, review customer balances, supplier balances, receipts, payments, outstanding invoices, tax summaries and management reports.
HOW THE WORKFLOWS CONNECT
Follow the transaction from sale to financial review.
The accounting process becomes easier to follow when each stage has a clear place in the workflow and supporting references are retained.
Discuss your workflowRecord the service
Create an invoice for the travel service and customer.
Track the balance
Follow collections, credit notes and remaining amounts due.
Post the accounting entry
Use the appropriate receipt, payment, journal or contra voucher.
Reconcile and review
Compare BSP and bank activity, then examine ledgers and financial reports.
SIMPLE PRICING OPTIONS
Choose the model that fits your agency.
Start with a straightforward monthly plan or talk to us about a tailored setup for your operating requirements.
BASIC MODEL
Travel Accounts Basic
A straightforward monthly option for travel businesses looking for a structured accounting workflow.
$80/ month
Monthly subscription · USD
Designed for core travel accounting
- Chart of Accounts management
- Travel service invoices
- Invoice payment follow-ups
- Credit-note workflow
- Receipt, payment, journal and contra vouchers
- Ledger, sales, expense and financial reports
- BSP and bank reconciliation workflows
TAILORED TO YOUR OPERATIONSCUSTOM MODEL
Built around your requirements
For agencies that need a tailored scope, specialised workflows, additional reporting, integrations or a more specific operational setup.
Scope based on your processes Discuss integrations and reporting Plan for your business structure
Contact Us for Pricing Pricing shown is for the Basic Model only. Final feature availability, onboarding, data migration, integrations, taxes and any custom development should be confirmed before subscription.
BEFORE YOU CHOOSE
Questions worth discussing.
We can confirm how the product fits your current accounting process before you decide which model to choose.
Can it handle different travel services on customer invoices?
The invoice workflow is presented for flight tickets, hotel bookings, visa services, transfers, travel insurance and other travel services. We can confirm the exact fields and invoice configuration for your setup.
Does the system use double-entry accounting?
The voucher design is based on double-entry accounting principles, with debit and credit entries intended to balance. Posting controls and your chart-of-accounts setup should be verified in the product demonstration.
Can I request a customised version?
Yes. Choose the Custom Model option and contact us to discuss your branch structure, workflows, reports, integrations and other requirements.
What happens when I select Buy Now?
The link currently opens a temporary subscription-intake page. The full customer information, account setup and payment process will be implemented as a later step.
READY TO DISCUSS YOUR ACCOUNTING WORKFLOW?
Talk to ONEI-S Let's make travel accounting clearer.
Tell us about your agency, service mix and accounting requirements.